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Company AQUAFARM SEE is opening position for Business Assistant to the Director General.

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STATUS: OPEN

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KEY RESPONSIBILITIES:

• Acting as the first point of contact and RHP to the Director

• Acting on behalf and representing Director General as required, including the management of calls, enquiries and requests, expense authorization and sing off on business-related decisions

• Reporting back to the director with detailed and accurate notes following any absence

• Assisting with budget management and bookkeeping

• Undertaking projects on regular basis, including event planning

• Personal assistant tasks for the director, including, but not limited to, diary management, extensive e-mail correspondence and organizing both internal and external meetings

• Attending meetings and producing follow-up notes, minutes and reports

• Organizing complex travel itineraries and travelling with director

• Providing line management and support to administration and operations teams, including task delegation, training new employees, undertaking appraisals and handling poor performance issues

• Working closely with administration and operations managers to ensure the smooth running of the business, including the maintenance of office stock and supply, and regular database updates

• Website, social network profile and other media administration, updates and maintenance of content

• Assistance in financial reports preparation, close communication with bookkeeper and accountant, preparing, maintaining and overseeing all administration and documentation

• Additional requests for projects and activities according to Company needs

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ESSENTIAL REQUIREMENTS:

• University Degree (Master Degree is advantage)

• Excellent written and verbal communication skills

• Perfect knowledge of Serbian and English Language (Japanese Language is advantage)

• Previous team management experience

• In-depth knowledge of industry (Agriculture, Japan Cooperation, International Cooperation, Cultural and Sport Exchange, Property Rent, Trade, Commerce and Services)

• Competent with Microsoft Office Package (excellent usage of Word, Excel, Access, Outlook, One Note)

• Competent with Website maintenance, Web-design and Picture design (WIX, Photoshop, etc.)

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PERSONALITY PROFILE:

• Confident working alongside board-level executives, high ranking government officials and partners

• Uses initiative with minimal supervision

• Dedicated to the quality and accuracy of projects from inception to completion

• Can manage a heavy workload with strict deadlines

• Excellent organizational skills

• Flexible and willing to take on ad-hoc tasks

• Comfortable working independently and as part of the team

• Comfortable working in multicultural teams

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APPLICATION PROCESS:

• Download and fill Application Form

• Send filled form and cover letter in the body of the mail to office@aquafarm-see.com

• Phase 1: Evaluation of Questionnaire from Application Form

• Phase 2: Evaluation of Resume of Candidates

• Phase 3: Choosing short-list of 5 candidates

• Phase 4: Candidates meeting with Director General

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